What is data archival storage?
As a business owner you know that keeping documents for a certain period of time is necessary for financial, regulatory and business reasons. As you grow your business these saved documents pile up and outgrow whatever storage space you currently hold. You move documents to a safe and secure record storage facility for safe keeping, organization and easy access when important documents are needed.
But what about digital files? You know the ones cluttering up your desktop and taking up valuable storage on your computer? What happens when your digital data is overflowing and overwhelming?
The answer? DIGITAL DATA ARCHIVAL STORAGE
Data Archival Defined
Data archival is the practice of storing digital data off the main computer and servers for safe storage and eventual access.
Data archival storage is now becoming the way of saving files and important documents that would have otherwise been printed. Since many companies are going “paperless” this is an easy and effective way to safely store data that is no longer relevant but still needs to be kept.
There are different ways to store this information most common being:
External hard drive
Disc
Flash-drive
Once the data has been transferred to these devices you are then able to box them up and send them to a safe storage facility designed for these types of data files.
Benefits of Archiving
One of the greatest benefits to data archiving is the amount of digital storage you free up on your desktops and servers.
Since the files you’re archiving aren’t relevant to your day to day job you don’t need immediate access to them. Eliminating these files off your computer will give you more room to save your important documents.
A bonus to this extra space is that your computer will run faster and more efficiently since it isn’t bogged down with so much data.
Another benefit is that you won’t have to spend hours backing up a packed server.
Backing up a computer system, documents, files and software is different from archiving and storing.
Difference Between Backups and Archiving
When you backup your server, files, documents and software you are doing it with the intent of using this information if needed in an emergency situation and all your files and information were deleted.
Backing up means you are protecting relevant information needed for the day to day operations of your business. This provides security in having an extra set of information.
Archiving means saving information that is still useful and needs to be kept but isn’t relevant to your daily operations.
Think of archiving like storing old photos in a photo album. You keep them but they aren’t needed everyday.
Think of backups as saving passwords, phone numbers and addresses and other important information you need everyday that needs to be backed up in case your phone is damaged. In this case you would write all the information down and keep it close by (but safely secured) for emergency use.
Store Safely & Securely with Docu-Trust
Here at our Docu-Trust facility we offer paper and digital data storage that protects your information in a safe and secure location.
We are Sarbanes-Oxley and HIPAA compliant and our facility is monitored 24/7 and closed to the general public.
We offer 24/7 access to your documents and every client needs a key card to access the facility.
If you’re interested in storing your physical and digital storage in our facility and live in the Southern California area, connect with us today to review all of our available services.
